4.1 Emojis in Microsoft Teams Chat: Humanizing Digital Communication

how to use emojis in microsoft teams

In this post, let’s dive into the vibrant world of emojis, specifically how they can be utilized in Microsoft Teams Chat to enhance our digital interactions.

What Are Emojis (emoticons)?

Emojis are small digital images or icons used to express an idea, emotion, or concept in electronic communication. They originate from the Japanese words “e” (picture) and “moji” (character). Today, they’ve become a universal language in digital communication across cultures and languages.

Why Are Emojis a Good Idea?

  1. Express Emotion: Emojis help to convey the tone and emotion behind a message, which can sometimes be misunderstood in text-based communication.
  2. Engagement: They can make your messages more engaging and relatable, adding a personal touch to professional communication.
  3. Brevity: Emojis can succinctly express ideas that might take many words to communicate, saving time and maintaining interest.

How to Use Emojis in Microsoft Teams Chat

Desktop:

Step 1: Open a chat and click on the emoji icon in the bottom toolbar of the message box.

Step 2: A pop-up window with various emojis will appear. You can either scroll to find the one you want or use the search bar at the top.

Step 3: Click on the emoji you want to use, and it will appear in your message box.

Step 4: You can add text to your message if you wish. When you’re ready, hit ‘Enter’ to send your message.

Mobile:

Step 1: Open the Microsoft Teams app and navigate to the chat where you want to send an emoji.

Step 2: Tap on the emoji icon on the left of the text box.

Step 3: Scroll through the emojis or use the search function to find the one you want.

Step 4: Tap the emoji to add it to your text box. You can add text as well, and then tap the ‘Send’ button.

How to use emojis from the keyboard (in any text editor)

Emojis can be easily accessed through keyboard shortcuts on Mac and Windows operating systems. These shortcuts make it convenient to express emotions or ideas quickly in a fun and engaging manner. Here’s how you can do it:

On Mac:

Step 1: Position your cursor in the text field where you want to insert an emoji (for example, the message box in Microsoft Teams).

Step 2: Press the following keys simultaneously: Control + Command + Space. This will bring up the emoji keyboard.

Step 3: You can either scroll to find the emoji you want or use the search bar at the top.

Step 4: Click on the emoji you want to insert. It will be placed where your cursor was in the text field. You can now continue typing your message, and when ready, hit ‘Enter’ to send it.

On Windows:

Step 1: Position your cursor in the text field where you want to insert an emoji (for example, the message box in Microsoft Teams).

Step 2: Press the following keys simultaneously: Windows + . or Windows + ;. This will open the emoji keyboard.

Step 3: You can now choose an emoji by clicking on it. The emoji will be inserted where your cursor is in the text field.

Step 4: Continue typing your message, and when ready, hit ‘Enter’ to send it.

Remember, emojis can make your messages more engaging and expressive, but it’s important to use them appropriately based on the context and the audience. Happy emoji-ing!

When Not to Use Emojis

While emojis can enhance digital communication, they aren’t always appropriate:

  1. Professional Correspondence: If you’re sending a formal or official message, it’s best to avoid using emojis. They can come off as unprofessional in such scenarios.
  2. Sensitive Topics: Emojis might be perceived as insensitive or disrespectful if the conversation involves serious or sensitive subjects.
  3. Uncertain Relationships: Until you understand a person’s comfort level and the acceptable communication norms, it’s best to limit emojis.

Remember, the key to effective communication is understanding your audience and the context of your interaction. Emojis, when used appropriately, can be a great tool to enhance your digital conversations and build a more connected and engaged team.

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