Understanding how to use Teams for effective meetings

In today's business world, remote meetings have become the norm. The use of virtual meeting tools has enabled teams to work together, irrespective of their location. Microsoft Teams offers a comprehensive set of features that allow teams to collaborate and communicate effectively. In this lesson, you will learn how to use Microsoft Teams for effective meetings, including scheduling meetings, using video and audio conferencing, and sharing files and presentations.

Benefits:

By understanding how to use Teams for effective meetings, you can save time and streamline your work. Some benefits of using Teams for meetings include:

• The ability to collaborate with team members in real-time, even when they are not in the same location
• The ability to share files and documents easily
• The ability to record meetings and share them with team members who were not able to attend
• The ability to schedule meetings and send invitations directly from the Teams app

Examples for Collab365 Healthcare:

Collab365 Healthcare can use Microsoft Teams for a wide range of meetings, including:

• Project planning meetings
• Client consultations
• Staff training sessions
• Board meetings

Step-by-step plan:

Set up a new meeting in Teams

• Open the Teams app and go to the calendar tab
• Click on the "New meeting" button
• Enter the meeting details, including the title, time, and date
• Choose the participants and add any necessary details
• Click on "Send" to send the meeting invite to all participants

Join a meeting in Teams

• Open the Teams app and go to the calendar tab
• Find the meeting you want to join and click on it
• Click on the "Join" button to join the meeting
• If the meeting has not started yet, you will see a message indicating the start time

Use video and audio conferencing in Teams

• When you join a meeting, you can choose to use video or audio conferencing
• To turn on video, click on the camera icon in the bottom left-hand corner of the screen
• To turn on audio, click on the microphone icon in the bottom left-hand corner of the screen
• You can also adjust the settings for video and audio by clicking on the three dots in the bottom right-hand corner of the screen

Share files and presentations in Teams

• During a meeting, you can share files and presentations with other participants
• Click on the "Share" button in the meeting toolbar
• Choose the file or presentation you want to share
• Click on "Open" to share the file with other participants

Record a meeting in Teams

• During a meeting, you can record the meeting for later playback
• Click on the "More actions" button in the meeting toolbar
• Click on "Start recording" to start the recording
• When the meeting is over, click on "Stop recording" to stop the recording