Setting up and scheduling meetings in Teams

In today's modern workplace, meetings have moved from traditional conference rooms to virtual settings, and Teams provides a platform to create and schedule meetings from anywhere. The ability to set up and schedule meetings in Teams is an essential skill for efficient communication and collaboration among team members. This lesson will show you how to use Teams to schedule and set up meetings, which will help you save time and improve productivity in Collab365 Healthcare.

Benefits:

• Easy access to schedule and join virtual meetings from anywhere
• Increased collaboration and communication with colleagues
• Saving time and improving productivity by avoiding back-and-forth communication

Examples:

• Scheduling virtual team meetings with staff and other departments
• Hosting online webinars for healthcare professionals
• Arranging consultations with patients and external healthcare providers

Step-by-step lesson plan:

1. Open Microsoft Teams and navigate to the Calendar tab.
2. Click on the "New Meeting" button in the top right corner of the screen.
3. Enter the meeting details such as the title, date, start and end time, and location.
4. Add participants to the meeting by typing their names or email addresses in the "Invite people" field.
5. Set up a recurring meeting by selecting "Does not repeat" and choosing the frequency of the meeting.
6. Customize the meeting settings by selecting options such as "Allow attendees to join before the meeting," "Mute participants upon entry," and "Enable waiting room."
7. Add an agenda for the meeting and any necessary attachments by clicking on the "Add agenda" or "Add attachments" buttons.
8. Review the meeting details and click "Send" to send out the meeting invite.

Using Teams to schedule and set up meetings is an essential skill for effective communication and collaboration in Collab365 Healthcare. By following the above steps, you can set up and schedule meetings in Teams with ease, saving time and increasing productivity.